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  • Sheppard AFB

    Private & Unofficial Organizations

Private & Unofficial Organizations

Private Organizations are self-sustaining special interest groups, set up by people acting exclusively outside the scope of any official capacity as officers, employees, or agents of the Federal Government. They operate on Air Force installations with the written consent of the installation commander.

As a general rule, unofficial activities’ fundraising efforts are considered “for us, by us” fundraising,  unless fundraising extends beyond unit personnel and family members.

Unofficial Activities are still Federal entities and may not solicit gifts from outside sources or engage in off base fundraising.

New Private Organizations

New Private Organizations are required to submit the following to us for PO Approval.

  • Request to Establish

  • Request for Name Approval

  • Request for Insurance Waiver or copy of Insurance Policy

  • Constitution/By-Laws

  • Listing of PO Officers

  •  Financial Statement

  • Meeting Minutes


The Air Force Instructions related to fundraising and private organizations have been substantially revised, and provide different guidelines for fundraisers on base depending on whether the fundraiser is for a registered private organization or an unofficial unit-affiliated activity. In addition, most fundraisers taking place on Sheppard AFB must be approved in advance by the Installation Commander’s representative. For more information or questions, please consult AFI 34-223, Private Organizations Program, 13 Dec. 2018, AFI 36-3101, Fundraising, 9 Oct. 2018, or contact the 82 FSS Private Organizations Monitor.

Forms & Downloads

All forms for Establishing a PO, Establishing a UA, Fundraising, and any Additional Guidance you may need are available in the Private Organizations Document Library. Please feel free to contact us if you have any questions that are not covered by the FAQ below.

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For fundraising approval

For fundraising approval, read the information sheet that is specific to your organization affiliation, complete the request form. The approval process can take up to 20 business days, please plan accordingly.

  • Fundraiser Request Form
  • Unofficial Activity (UA) Fundraiser Information
  • Private Organizations (PO) Fundraiser Information

Fundraisers should not coincide with or detract from the Air Force Assistance (Fund AFAF )Campaign or Combined Federal Campaign.

Private Organizations vs. Unofficial Activity Comparison

Private Organization

Unofficial Activity

Forms Required

PO Const & ByLaws

Officer Listing

Treasurer Statement

Insurance Waiver

Financial Statement

Meeting Minutes

Request for UA Status

Officer Listing

Insurance Waiver

Financial Statement

Approval Authority to Operate


Unit CC, (cc 82FSS)

Fundraiser Approval Authority


Unit Cc, ‘for us, by us’

Fundraise on Duty Time?


Yes, but limited

Fundraise in Uniform?


Yes, ‘for us, by us’

Announce by Official Email?


Yes, ‘for us, by us’

# of Fundraisers per Quarter?

Yes - 3 per quarter

No cap, ‘for us, by us’

Fundraise Off-Base?


Not allowed

Cap on Funds?



Solicit Gifts from Outside Sources?


Not allowed to solicit, but may accept gifts, ‘for us, by us’

Provide Financial Documents?

82 FSS

82 FSS

Conduct Raffles?

Yes, w/restrictions

Not allowed

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Private & Unofficial Organizations

426 Tuskegee Airmen Ave, Bldg 402
Sheppard AFB, TX

Hours of Operation

  • Monday – Thursday
    7:30 am - 4:30 pm
  • Friday
    7:30 am - 12 pm
  • Holidays & Family Days